Prepping to Present ~ A Guidebook

Prepping to Present

is divided into three sections on topics speakers should consider.

 

Things to Research Before Creating Content

Things We Usually Ignore Until It’s Too Late

Things That Affect Our Reputations and Eat Up Presentation Time

---

Prepping to Present

Things to Research Before Creating Content

There is much to investigate before creating content, including audience characteristics and detailed venue evaluations, as those factors will affect what you present and how you present it.

I also cover topics like copyright laws for both text and images, and I share suggestions for images that may be used without charge, even for commercial purposes.

Further, I discuss planning for second language or sign language interpreters, whether to use icebreakers, using training or other presentations as a management tool, and more.

In addition, I suggest considering whether you might want to publish your presentation later, how to handle being a panelist with people who do/don’t agree with your worldview, and also dressing appropriately for the occasion, as well as for the impression you want to make..

I also give tips for how to time yourself.

Prepping to Present

Things We Usually Ignore Until It’s Too Late

This section is all about planning for logistical issues, contingency plans, and “getting there.”

---

Prepping to Present

More Things That Affect Our Reputations and Eat Up Presentation Time

You’ll be guided to think about the kinds of things that can happen after you get there, including sales opportunities and challenging surprises that eat into your presentation time and style. The latter includes amenities, protocols, handling late-comers, technical issues, the unexpected appearance of VIPs who want special treatment, etc.

If you want more details, see the Table of Contents below to learn what specific subtopics I have included.

---

Prepping to Present

is Designed for People Who Are Associated With Events

in Roles Other Than Being a Keynote Speaker

These guidelines work equally well for presenters, event coordinators, teachers, trainers, public speakers, and for people who want to know what to look for in providers and venues when they are outsourcing the functions to a contractor.

As an inclusion, I’ve provided a checklist that you can customize to your needs.

---

It’s Up To You!

This is the strangest post I’ve ever done because I am giving you the Table of Contents, rather than the contents! Why would I do that? Because this handbook really is around 79 (yes, seventy-nine) pages long, and that is too long for a post, even for a person as verbose as I am.

(I keep picturing a Medieval heralder at the gates of the palace reading to the peasants from a scroll so long it unravels down the path like a parchment-colored red carpet! – Sorry – that was the creative writer in me imagining.

Since I’m not an artist, I gave it to AI for help, but AI couldn’t quite accommodate the image in my imagination. Here’s what it gave, instead, for your amusement.)

---

You can read the Table of Contents below to see what you need to think about or learn.

However, what you really want to do thereafter is ask me for the FREE eBook that gives you all this detailed content (including links) as you prepare to be a first-class presenter or to find an excellent speaker and a great venue.

Email me at [email protected]

and put “Request for Presenter Guidebook” in the subject line, so that your request does not get lost in the thousands of emails I get.

I PROMISE NOT to bombard you with emails, sales pitches, or ads if you request the Presenter Guidebook!

---

Who Am I and Why Should You Listen to Me About Public Speaking, Training, and Prepping to Present?

Most of you have never met me, so here is some additional information to acquaint you with my background as the basis for writing and sharing this information.

---

Complex Training Examples

I have an extensive background in private industry, higher education, non-profits, and state government. You can Click Here to view samples of complex training that I have conducted. I write, edit, critique, create documentation, teach, and train on both technical and non-technical subject matter. Most of the classes I teach are in the areas of holistic healing, personal growth, and meditation.

---

Writing, Editing, Teaching, Consulting

As a professional writer, editor, and trainer, I first published the “chapters” in the Presenter Guidebook over several years as individual posts on one of My Persuasive Presentations, LLC’s websites: MyPersuasivePresentations.com. In the future, you can go to that website to check for updated information and new posts on additional topics related to this theme.

MyPersuasivePresentations.com also is where you can find the products and services I offer as a writer, editor, creator of infographics for presenters, and teacher of classes for both groups and individuals.

---

Chats & Techniques To De-Stress Presenters

Many of my consulting offerings use techniques to help you stress less, overcome fears or limiting beliefs, brainstorm, and gain deep insights into yourself, situations, or problem resolution.

I am certified in transpersonal hypnotherapy, spiritual counseling, life coaching, Neuro-linguistic Programming (NLP), and many other techniques that help people overcome doubt, confusion, fears, procrastination, etc. See my other website for the list of certifications.

---

P.S. I am the creator of Nancy’s Novelty Presenter Infographics. Here is a description.

Greet and Instruct Your Participants Using Online Meeting Infographics

Bored in the Waiting Room?

Wish people would mute themselves, so we don’t hear the dogs barking?

Trying to remember what to do in a Breakout Session?

Wondering how long the Coffee Break is?

Need a timeout to deal with Technical Issues?

We have an online meeting infographics for every occasion, using various business, floral, humorous, and other themes and images to suit your occasion.

This example is for a women’s meeting on Zoom, but the styles can be on any theme from sports to IT to environment, etc.

Here is a diffent example to which all of us who have ever been in a Zoom meeting can relate:

Slides are about breaks, breakout session instructions, free time, meals, or whatever you need them to be.

But, I digress. (You can see how the Prepping for Presenters guidebook became such a long document!)

As always, a free initial consultation is yours for any product or service I offer. It’s easy to check in periodically through Sip & Share on Zoom sessions, too.

---

The Prepping to Present Guidebook Is for Everyone ~

From Corporate Trainers to

Those Giving Only One Speech Ever In Their Whole Lives!

I composed some sections specifically to address corporate training, but most concepts are similarly applicable to diverse presentations outside of a work environment.

In addition, although the emphasis is on in-person events, many of the concepts apply equally to online presentations and mixed online/in-person events.

---

The Prepping to Present Guidebook – Infamous Table of Contents!

So, if you have to give a presentation or do a series of training classes, don’t panic. When you get the document, you can review all the things you need to consider among these many topics.

1. Foreword
2. In Twenty-Five Words or Less: You Will Learn About Many Things To Consider
3. Who Am I and Why Should You Listen to Me?
4. Learn More About the Author’s Background
5. Are You Conducting Company Training or Giving Just One Speech About a Topic You Love?

Training Series #1 – Construct Company Training Programs

1. FOCUS
2. Training or Presentations ~ Scope and Limitations
3. Selecting the Topic
4. Effective Training is About Having
5. Clear Purpose, Attainable Goals, and Excellent Communication
6. It Takes Two (or More) to Communicate
7. Uh Oh!  …   BUT ~ The Show Must Go On
8. Consider Generational and Cultural Differences
9. Characteristics of the Trainees / Audience
10. A Case Study
11. Respect the Trainees
12. Company Training Classes for Groups
13. It’s Not Just Training; It’s a Management Tool for Success
14. Management Goals Versus Front-Line Realities
15. Company Training Classes for Individuals
16. The Company Training Facilities

Training Series #2 – Evaluating Venues

1. What Trainers and Speakers Should Know About a Venue BEFORE Creating Presentations!
2. The Key Is to Determine ~ ‘WHO IS RESPONSIBLE FOR WHAT AND ON WHAT SCHEDULE OF DEADLINES?’
3. The Training
4. Scouting Out How a Venue Will or Will Not Meet Your Needs
5. (Interested in Vetting Me?)
6. Evaluating Training Venues in Terms of Marketing
7. Evaluating Venues for Items That Will Affect Your Audience and Your Performance in Classes
8. Sample Checklist for Evaluating Venues and Who Is Responsible for What
9. More Resources
10. Want to Talk More About Giving Presentations? Free Consult!

Training Series #3 – Amenities and Protocols to Consider Before Creating Content

1. It’s NOT True!
2. ACCOMMODATIONS FOR PEOPLE WITH DISABILITIES
3. Breakout Sessions Often Take Longer Than You Plan
4. Amenities & Protocols to Consider BEFORE Conducting Training and Other Presentations.
5. Do You Need/Want A Sign Language or Foreign Language Interpreter?
6. Using Your Booking as a Marketing Opportunity
7. Might You Have to Introduce VIPs to the Audience?
8. Amenities and Protocols | Will There Be Food And / Or Drinks?
9. Amenities and Protocols | Deciding What to Wear
10. It’s Not Funny – or Shouldn’t Be Unless You’re A Comedian.
11. Next Up: The Preparation Phase for Creating Training Content
12. Free Initial Consultation

Training Series #4 – More Research & Tips for Timing Presentations

1. More Research!
2. TIMING IS EVERYTHING!
3. Step One: What Are You Forgetting?
4. It’s as Easy as ……………………………….
5. But It Takes Time to Do More Research!
6. Think About These Things
7. Step Two: Conduct More Research and Plan Your Options for These Important Contingencies
8. Tic Toc – It’s All About Time, Timing, and Being Timely
9. GETTING THERE ~
10. When Logistics Go Cuckoo
11. BEING THERE ~
12. The Sound and the Fury ……
13. Opening Gambits ~ Questions for You
14. What to Do About Those Habitual Late-Comers…..
15. Participant Introductions?
16. Are You Going to Offer Special Deals or Products? You Have More Research to Do!
17. Questions About Sales, Displays, Processes, and Volume May Require Additional Research
18. Research Your Options for When Technology Goes Kerflooey!
19. Employ Your Backup Plan Fairly Quickly
20. Is Your Presentation Interactive? If Yes, Can You Speed Things Up with Software?
21. Even Use of Supplies May Require Inquiries
22. Keeping Them Awake
23. Planning for Questions
24. (Online and In-Person)
25. What If … You Won’t Take Questions During the Presentation?
26. Do You Need Time for Group Reports After Breakout Sessions or for Evaluations at the End?
27. Question: Will You Issue Certificates, Awards, Gifts, and Raffle Items?
28. Do You Need Time for Clean-up?
29. Also, Do You Have to Wait for Other Speakers to Do Something Before You Can?
30. Tips for Timing Your Presentation
31. How Fast Do You or Should You Talk?
32. Here are Factors to Consider
33. Time Yourself
34. One More Time! Who Is Your Audience?
35. FOCUS – Don’t Wander

Training Series #5 – Content Development

1. Are You on a Panel or Part of a Team-Teaching Group?
2. Make Inquiries About Co-Hosts and Panelists Before You Tackle Content Development
3. Who is Your Audience?
4. Written, Oral, or Video Content Development
5. All of the Above?
6. Might You Also Publish Your Work Later?
7. One Presentation BUT ~
8. Different Goals for Differing Recipients ~
9. Effects on Content Development
10. Do You Also Want to Publish It Later? (As a Book, a Thesis, a White Paper?)
11. Research These ATTRIBUTES in the Prospective Attendees
12. Participant Attitude Toward You and Course or Speech Content
13. What You Think of Me Is None of My Business, Except When I am a Presenter
14. Ask Questions!
15. Copies, Copyrights, Formats, and Planned Stinginess
16. in Content Development
17. Presenter Media
18. Topic Selection Within the Subject Matter
19. Step Three: What More Research & Materials Are Needed for Content Development?
20. Will You Use Ice Breakers?
21. When Is It Important to Use an Ice Breaker?
22. Introductory Ice Breakers for Co-Workers in a Training Session
23. Ice Breakers Help When Participants Do Not Know Each Other
24. Ethnic and Cultural Differences
25. Technical Training for “Non-Techie” People
26. Unfamiliar Topics And / Or
27. They Don’t Know You, and You Don’t Know Them
28. Helping Attendees Know Each Other Better
29. Things to Try
30. If It’s All Just Too Much and You’d Like a Free Consult
31. Free Initial Consultation
32. Fees by the Hour or by the Project (Learn More)
33. Reduced Rate for VIP Clients Who Have a Retainer Contract (Learn More)
34. How to Make Payments Directly to My Persuasive Presentations, LLC

---

Get Your FREE

Prepping to Present ~ A Guidebook

Now!

Please ask me for the FREE eBook that gives you all this detailed content (including links and a checklist) as you prepare to be a memorable presenter or to find a wonderful speaker and a truly supportive venue. Below are the details. Of course, you may ask me questions first, or book a free consultation here, too.

Simply email me at [email protected]

and put “Request for Presenter Guidebook” in the subject line, so that your request does not get lost in the thousands of emails I get.

I PROMISE NOT to bombard you with emails or ads if you request the Presenter Guidebook!

---

Do It The Write Way! Let My  Fingers Do Your Talking!